About 100th EHSG

This section explains more about the 100th Elvetham Heath Scout Group (the Group). For more information on the specific section (Beavers, Cubs, Scouts or Explorers) that your child has joined or is about to join, please view the relevant section page.

Scouting is the largest youth movement in the world with over 28 million members. It is a voluntary organisation that is run by people who freely give their time to organise activities for the benefit of young people. Hampshire is one of the largest Scout counties in the UK. The Group is in Odiham District.

The Group consists of three Beaver colonies (for ages 6 to 8), three Cub packs (for ages 8 to 10½), and two Scout troops (for ages 10½ to 14). All sections offer a full programme of activity for each term and includes trips out, visitors, creativity, games and all with maximum fun! Once in the Group, moving up to the next section is automatic, provided there are sufficient leaders to maintain each section. At the age of 14 we encourage Scouts to continue their scouting with one of the Explorer Scout Units. Although not an integral part of our Group they are part of our District and offer even more challenges to our young people and the opportunity to gain Duke of Edinburgh Awards and gain experience as a Young Leader.

Here is a diagram of the Group.

The Group has an executive committee, made up of leaders and parents, that controls the activity and finances of the Group. Decision making is democratic and you too have a voice – do use it at the AGM.

How much does Scouting cost?

All Beavers, Cubs and Scouts pay a subscription to the Group. This is used to fund most weekly activities, hire of the hall, insurance, Group resources (badges, scarves, tents, equipment etc), and leader training. It also subsidises other activities, such as camping.

Subscriptions are due by the second week of each term. Subscriptions cover the base activities but parents may also be asked to contribute additional sums towards a trips out (eg kayaking, climbing or skiing) or for a sleepover or camp. Methods of payment for any extras will be communicated at the time.

Subscriptions and other payments should be paid online wherever possible. Use our name (100th Elvetham Heath Scout Group), sort code 30-99-93, account number 00171402 and devise a reference using your child(ren)’s name (eg TomSmithSubs). A single payment can cover more than one child but you should include each child’s name in the reference (eg TomDickHariSubs). Once payment has been made, please send an email to the Administrative Assistant of each section attended by your children, explaining:

  • that you’ve paid
  • how much
  • the children’s names
  • the reference quoted, and
  • (if directed) which of the additional payments are included in the payment.

It sounds complicated but it’s one line of explanation.

Alternatively, subscriptions and other payments can be paid by cheque, payable to ‘100th Elvetham Heath Scout Group’ or by cash in a named envelope. These should also be given to the Admin Assistant by the second meeting of each term.

Term subscriptions are reviewed regularly. They are currently £35 for Beavers, £40 for Cubs and £50 for Scouts (updated 01/01/17).

The Group is not profit making, and all money is spent wisely on the development of the children. All leaders are volunteers and do not get paid for their commitment.

Any parent experiencing financial difficulty should speak to their section leader or to the Group Scout Leader who will deal with the matter confidentially, as we would not want cost to prevent a child from taking part.

Parents are asked to complete a Gift Aid Form and return it to the Secretary. This allows the Group to reclaim tax from the government at no extra cost to the family.

What should the children wear?

The main uniform can be purchased from our district shop in Crondall, which is open Saturday mornings 10am-12am during term time. Please see the relevant section of the site for more information on the uniform.

Parental support

All parents are required to help at a minimum of one meeting per term, on a rota basis. Additional help may also be requested for any off-site activity. Any parent who might assist more than once a month, or who may support overnight experiences (such as a sleepover or camp), are required to have a valid Scout DBS. If this is applicable to you, the section leader will ask you to print off and complete the DBS form (which can be found below), and hand it to the Group Secretary for the ID check and onward processing. To find out more about how you can help, see Adult support.

Volunteering

The Scout Group is run by volunteers and we ensure that we enjoy the adventurous activities too. If you would like to support our team then please contact the Group Scout Leader and he will get back to you promptly. We welcome offers of support with administration (finance and secretarial), practical (skills instructors, equipment management, HQ management, minibus drivers) and pastoral (assistant leaders). Uniformed leaders, admin assistants, and those who handle money or data will require DBS clearance. If you do not have this, you will need to print off and complete the DBS form (which can be found below), and hand it to the Group Secretary for the ID check and onward processing. To find out more about volunteering, see Adult support.

Misbehaviour

If any child in the Group displays unpleasant or aggressive behaviour and does not respond well to gentle persuasion or instructions from leaders, then they may be asked not to attend for a short while. If this persists the child may be asked to leave, but such instances are expected to be very rare.

Moving up from one section to another

Once in the Group, moving up to the next section is automatic, provided there are sufficient leaders to maintain each section. In the final term in each section, members are invited to attend one or two taster sessions with the next section. The leaders of the losing and gaining sections will ensure that families are informed in good time of these sessions.

How do I join?

If you would like your son or daughter to join or be put on the waiting list for when they are old enough, then please email the Group Scout Leader with the following information:

  • Date of birth and name of your child(ren)
  • Address, postcode, home telephone number
  • Parents/guardians names and a mobile number
  • Email address
  • Preferred evenings in order of preference (note we meet Monday, Thursday and Friday so please state, for example, “Monday or Friday but not available Thursday”)
  • Your willingness to support our endeavour

Your child(ren) will be added to the Group waiting list and we will let you know where they are on that list. As we have only three Beaver colonies and three Cub packs we are only able to offer places to nine new children each term. Priority is given to children of families within ‘catchment area’ by the date they were added to the waiting list. However, top priority goes to any child with an adult who is willing to become an Assistant Leader or perhaps regular supporter (fundraiser, secretary etc, as the need requires) within the Group. We are all volunteers with jobs, families and other interests, but our contributions enable children to gain access to the great developmental opportunities available in the Scout Movement. So your contribution may be able to increase their chances of gaining a place. If no places are available then we will keep your child on the list and advise you as soon as a place becomes available.

Regular meetings are held to explain to adults who are interested in finding out more about what is involved in becoming an Assistant Leader. They last about an hour and cover subjects such as time commitment, training, uniform etc and end with a Q&A session. This enables potential supporters to make an informed decision.

Forms

We will need emergency contact details and medical information, so please complete and return the membership application and the medical form to enable this information to be gathered. Personal details are confidential and will be kept within the Group and used for Scouting purposes only.

If any parents do not have Scout Association DBS clearance and are likely to help more than once a month or support a camp or sleepover, please complete and return the DBS form promptly.